Facilities - General Information

We thank you for your interest in our facilities and hope that the following information will help you in planning your special day at the Medicine Hat Exhibition & Stampede.

Deposit: All confirmed booking require the full deposit amount which is due upon signing of the contract. There is no refund if cancellation is made less than 6 months prior.

Accounting: 3 weeks prior to your event, we require an estimated head count. A bill for 80% estimated cost of your function is due 14 days prior to your event. Your finalized bill will be completed the day after your function, with the remaining balance due no later than one week after your event.

Contracts: All contracts must be signed and returned with your deposit to the Medicine Hat Exhibition & Stampede upon confirmation of booking.

Payment: Payments for catering and rental are to be paid at the Medicine Hat Exhibition & Stampede office.

Room Rental Hours: Music and dances must end at 1:00am and the room must be vacated by 2:00am unless other arrangements have been made with Shooting Star Events or the Medicine Hat Exhibition & Stampede.

Catering: All catering on the Stampede grounds is provided by Shooting Star Events (Stan Sakamoto). A 10% discount of the food total will be deducted from your rental. This is not applicable to the Carriage House where you have the option of using Shooting Star Events or supplying your own food and beverages.

Bar Options: Host bar, cash bar and corkage.

Gratuity: A 12% gratuity is applicable on all food and beverages.

GST: The 5% GST is applicable on all charges.

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Decorations: All decorating is the lessee's responsibility. All decorations must be removed upon conclusion of the function unless otherwise authorized by the Medicine Hat Exhibition & Stampede. Tacks, nails, push pins, staples and pack tape are not allowed. Light weight decorations for the ceiling may be fastened to t-bar clips with fishing line. Candles in containers and centerpieces are permitted on tables. Pictures on walls are not to be removed without approval from the Medicine Hat Exhibition and Stampede or Shooting Star Events.

All decorating is to take place the morning of the function unless other arrangements have been made with the Medicine Hat Exhibition & Stampede. We request that no confetti or rice be used on Stampede property. Any damages or repairs will be at the expense of the lessee.

Smoking: No person shall smoke within 3 metres of an entrance or exit to a building or within 3 metres of a ventilation system air intake for a building. No person shall smoke in a regulated area within the grounds where minors (persons under the age of 18) are present. Please obey the 'No Smoking' signs.

Miscellaneous: All food and beverage service is provided by the Medicine Hat Exhibition and Stampede Concession or by Shooting Star Events Catering. No outside food is allowed. This policy is not applicable to the Carriage House & Park where you have the option of using Shooting Star Events Catering or supplying your own food and beverages. If you are supplying your own alcohol, you must provide a liquor permit to the Stampede office prior to your event.

The Medicine Hat Exhibition & Stampede grounds are directly located on the City of Medicine Hat transit route. Also, special areas are designed for taxi use.

Insurance: We highly recommend that the lessee carry a minimum of $1,000,000.00 public liability insurance for your event. Please contact your insurance broker for details.

Audio/Visual Aids & Equipment: We have available a full range of audio/video aids and equipment for use/rent. Any other audio/visual equipment can be ordered from Al's Audio with advanced notice.

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